Hotel Granduca

  • Accounting/Payroll Specialist

    Job Locations US-TX-Austin
    # of Openings
    1
    Category
    Administrative & General - Accounting
  • Overview

    Hotel Granduca Austin is the newest jewel in the Granduca Hotels Group. The luxurious nine-story hotel sits atop the breathtaking hillside on Bee Caves Road and Loop 360 in beautiful Westlake, just minutes from downtown Austin.

    With 194 beautifully designed guest rooms and suites, five state of the art meeting rooms, as well as a stunning ballroom seating up to 220 guests, this exquisite luxury hotel is the only hotel in Austin to receive the Leading Hotels of the World designation.

    Experience the architecture and decor reminiscent of private villas, as Hotel Granduca Austin provides the perfect destination for events, special occasions, luxurious accommodation.

    Visconti Ristorante & Bar offers a unique and memorable dining experience with its Northern Italian fine cuisine for breakfast, lunch and dinner.

     

    The Accounting/Payroll Specialist will record, analyze, and process information using computers with business processing software. This position will identify issues and escalate appropriately while following all company policies and procedures, maintaining confidentiality of proprietary information and protecting company assets. 

     

     To accomplish this job successfully, an individual must be able to satisfactorily perform, with or without reasonable accommodations, each essential job function.  Reasonable accommodations may be made to enable qualified individuals with disabilities to successfully perform the essential functions of the job.

    Responsibilities

    • Prepare, execute and follow up on all invoices and billing inquiries within the required timeline
    • Monitor and respond to inbound customer, client and location communications
    • Perform area administrative duties, such as filing, faxing, scanning, and journal entry processing, as required
    • Identify issues and escalate to the appropriate authority and/or department
    • Code documents according to company policies and procedures
    • Maintain accurate electronic databases - M3; ADP
    • Perform and communicate information processing requests from clients 
    • Check figures, postings, and documents for correct data entry and mathematical accuracy 
    • Record, analyze, and store information using computers with business processing software
    • Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets
    • Speak with others using clear and professional language
    • Answer telephones using appropriate etiquette
    • Practice the Hotel Values and 3 Steps of Service
    • Develop and maintain positive working relationships with departments and support team to reach common goals
    • Listen and respond appropriately to the concerns of other employees
    • Identify, recommend, develop, and implement new ways to increase organizational efficiency, productivity and cost-savings 
    • Act as point of contact for Collections Agencies and other affiliations
    • Reconcile all accounts, postings, missing items, adjustments and delinquencies on a daily basis
    • Maintain an accurate, organized and confidential filing system, electronically and hard copies
    • Work with Catering department and DOF to ensure applications and credit checks are complete and ready for approval
    • Ensure all aspects of Accounts Receivables are completed with accuracy and in a timely manner
    • Attend all required meetings including Credit, Resumes, department - monthly and daily
    • Responsible for bi-weekly Payroll management and processing including timely data entry of PTO, Tips and adjustments
    • Ensure compliance of all applicable laws and regulations
    • Perform other duties as assigned

    Qualifications

    • Minimum High School Diploma
    • Related College coursework preferred
    • At least 3 years' related experience in an upscale full service hotel
    • Proficiency with Microsoft - Work, Power Point, Excel
    • Excellent communication skills, written and verbal and ability to understand specific instructions
    • Excellent organizational skills and ability to multi-task
    • Detailed oriented with focus on neatness and accuracy
    • Basic mathematical skills - Arithmetic and Algebra
    • Excellent email and telephone etiquette and interpersonal skills
    • Experience with ADP and M3 or Agilysys an asset
    • Ability to meet required deadlines 
    • Maintain a professional and courteous demeanor and presence
    • Ability to work assigned shifts as required

    Hotel Granduca is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, gender, national origin, disability, veteran status and other legally protected characteristics.

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